Tuesday, November 20, 2007

R-E-S-P-E-C-T and Respond

I’ve decided that one of the indicators of the New Rudeness is a failure to acknowledge emails.

I don’t mean that I expect everybody to respond to deposed Nigerian dictators, pharmacy solicitations, or any other spammers. Rather, when a co-worker or a friend or an acquaintance sends you an email, you should at least acknowledge that you received it.

For business purposes, this could be vital. The proliferation of anti-spam protection devices, not all of which are always accurate in divining junk mail from good mail, means that it is very possible to have legitimate emails blocked and shunted into the black hole. Thus you never see the email, which could be very important and relate to an urgent project, and the sender will never see a “failure to deliver” error message, so neither of you will know what has transpired. In a time-critical situation, this could be disastrous.

(Of course, if it really *that* urgent, use the phone! But some people’s reliance on email as a crutch for communication is a different pet peeve and not the subject of this post.)

However, if you are in the habit of responding to your (legitimate) emails with a quick, “Got it! Thanks!” or something similar, then the lack thereof will trigger an alarm in your sender’s mind and perhaps s/he will in fact follow up with a call to make sure you received the urgent information.

But even beyond this somewhat extreme scenario, it is always worthwhile to know that your communication has been received properly. In verbal matters, the gentle throat clearing or the less subtle “Hey! Are you listening to me?” can serve to restart the process and provide the positive feedback the speaker needs. That is not possible in the POP3 and related spaces. Thus the need for a positive action to trigger the feedback loop, a simple REPLY-TO with brief acknowledgement.

The lack of response, especially if you are asking or tasking somebody, implies a devaluation of the sender which can rankle. The non-respondent is either saying that s/he is too busy to answer (thus indicating your lack of importance, because whatever s/he is preoccupied with is more vital than the 12 seconds it would take to reply); or, worse, that s/he does not like you and is ignoring you. Even if the request is accomplished, the non-response is still rude and can only rankle the sender. It signifies a lack of respect.

Those who create interactive marketing elements need to be aware of these kinds of feelings. Nobody likes to take an action and have it seem to vanish into the void. If you as a web consumer should order something online, you want to get an email or at least a “thank you” page to acknowledge that your purchase form completion did really go through and you do stand a reasonable chance of receiving your items. If you hand over your personal info in order to download a white paper or log into a protected area, you want to know how to do it and not feel like you are left out in the cold.

This may seem like Usability 101 but problems can be found throughout the web. Do a Google search and click on the pay-per-click results along the right hand column; count how many times you are taken to a web site home page, that makes no specific mention of your search term or any targeted info about your topic of interest. That is almost as bad as refusing to respond to an email. You the searcher just put your trust in a paying advertiser, only to be given the SEM equivalent of the cold shoulder.

Make sure you respond to your users, or they will take the hint and find somebody else who will treat them with more respect.